Reducing Costs at an Atlanta Law Firm & a Hospital: Two Stories of Success

In the bustling city of Atlanta, businesses often face the challenge of managing their printing expenses efficiently. Whether you’re a law firm struggling to control costs or a hospital striving to go green, Creative Office Solutions (COS) has proven to be the go-to partner for creative office solutions that make a difference. In this blog, we’ll delve into two success stories that showcase how COS helped Atlanta businesses overcome their unique printing challenges.

Case 1: Streamlining Printing Costs for an Atlanta Law Firm

An Atlanta-based law firm with multiple locations found itself grappling with an unstructured approach to printing material procurement. The lack of a designated vendor and a standardized ordering process resulted in fluctuating monthly costs and made budgeting a nightmare. Moreover, employees spent countless hours managing consumables, software, and endless repairs.

COS stepped in with a game-changing solution—a proprietary software designed to monitor all print/copy/scan devices. The usage reports generated by this software were instrumental in identifying key issues and devising a comprehensive three-phase program:

Phase 1: Monitor and Evaluate Under this phase, all devices were monitored to gather usage data, allowing the firm to make informed decisions.

Phase 2: Replace and Refresh Some units, due to their exorbitant operational costs, needed immediate replacement. COS also planned refreshes based on the age and software requirements of devices, ensuring better cost management and collaboration with OEMs.

Phase 3: Manage and Plan This phase allowed the law firm to create a structured and trackable cost structure. The results were remarkable—a 26% increase in savings after transitioning to COS.

 

Case 2: A Hospital’s Journey Towards Sustainability

A local Atlanta metro hospital set an ambitious goal—to go green by 2018. Among various initiatives, one stood out: managing toner products more sustainably, especially toner cartridges for printing devices and toner for copying machines. Historically, the hospital disposed of spent cartridges in the garbage, contributing to environmental concerns.

Enter Creative Office Solutions. COS introduced an environmentally friendly program to collect toner cores throughout the hospital chain. They strategically placed collection containers in each facility and implemented a collection schedule based on historical data. Monthly reports detailing the amount of recycled material were provided to the hospital.

In the first year, the hospital successfully recycled 5000 pounds of material, aligning itself with its sustainability goals. COS took an extra step by analyzing returned toner cartridges for potential installation or usage issues, highlighting their commitment to a holistic approach.

At COS, we understand that every client is unique, and different industries demand tailored solutions. Whether you’re a law firm looking to streamline costs or a hospital aiming to go green, we’re here to guide you through your office equipment needs. If you’re in the Atlanta area, don’t hesitate to reach out to us for a customized quote and assessment on your copier, printer, and office equipment requirements.

In conclusion, Creative Office Solutions has proven its mettle in providing innovative solutions that cater to the diverse needs of Atlanta businesses. Their success stories with the law firm and hospital exemplify their commitment to efficiency, sustainability, and client satisfaction. If you’re in the metro Atlanta area, COS is the partner you can rely on for all your office equipment needs.

“Creative Office Solutions came to our office to install a new copier machine. Excellent experience! Professional, communicative, and ensured they met our expectations.”

– Emily Whitworth
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